YMSL Automations · Las Vegas Justice Court · 2026-09-15
Batched small-claims filing for las vegas township practices
A shared workflow so nearby practices file their own small claims in Las Vegas Justice Court on the same calendar, with the same templates, with minimal effort per practice. Each practice's staff are the actor of record for its own accounts.
What this is
YMSL provides software and a playbook. Each practice files small claims on its own patient balances.
Each practice's own staff send its letters, submit its filings, and appear at its hearings.
YMSL never contacts a patient, never files, never appears, and takes no percentage of recovery.
Legal basis: NRS 73.012 (non-attorney employee may appear for a business in small claims). Nevada's medical-debt statute (SB 248, NRS 649.366 to .369) and the FDCPA apply to collection agencies; a provider collecting its own debt through its own staff falls outside both.
Cap $10,000 per case. Filing fee $66 to $196. E-filing through Tyler eFileNV.
How batching works
One court: every participating practice sits in Las Vegas Township, so one set of forms, one fee schedule, one clerk, one eFileNV instance.
One intake format: each practice sends one AR aging export; YMSL software screens it into an eligible-accounts list (patient name, balance, last charge and payment dates, mailing address, employer and bank if known, collections status).
One calendar: letters for all practices go out the same week; 60 days later, packets for unpaid accounts are assembled the same week; filings and constable service are grouped.
One template set: demand letter, complaint and affidavit, NRS 73.012 authorization letter, service instructions, non-military affidavit, writ paperwork. Filled per practice and per account.
Per-practice effort: send one AR export, review the generated list, letters, and packets, sign, mail, click file, appear at hearings.
Core court workflow
Demand letter: filled from the practice's account list; payment link to the practice's own merchant account; staff sign and mail on practice letterhead; 60-day clock tracked.
Venue: patient address routed to the correct township justice court (NRS 73.010(2)). Patients who moved to Henderson, North Las Vegas, or Washoe County file there.
Filing packet: complaint and affidavit (SSN, DOB, account numbers redacted to last 4); NRS 73.012 authorization letter; fee by tier; service instructions; SCRA lookup; non-military affidavit. Staff submit in Tyler eFileNV.
Service: Las Vegas Township Constable or licensed process server; complete 14 days before hearing; certified-mail motion drafted if personal service fails.
Appeal: 7 calendar days from decision at LVJC, plus 3 if mailed; countdown tracked.
Judgment collection: writ of execution, garnishment, and bank levy paperwork drafted from employer and bank on file, with Nevada exemption math applied (NRS 21.090, 21.105).
Judgment life: 6-year renewal calendar (NRS 17.214); interest at prime plus 2 percent (NRS 17.130).
Add-on: EHR connection and eligibility
AR sync: line items pulled from the practice's EHR into a dated snapshot. DrChrono built; other EHRs priced per system.
Eligibility and statute of limitations: $500 or more and 120 or more days; 4-year clock from last charge or payment (NRS 11.190(2)); past 4 years blocked (NRS 11.200); within 6 months flagged.
Exclusion flags: already placed with a collection agency; active insurance claim; hardship or charity screen. Rules set by the practice.
Staff review: approve, hold, or reject per account, with an audit trail. Accounts enter the core workflow only after approval.
Replaces the AR export for practices that take it.
Next steps
Stage 0: Demand-letter template. Nevada attorney review and sign-off. No letter goes to a patient before this.
Templates for Las Vegas Justice Court. Reno and Sparks form sets as a priced extension.
DrChrono connection for the add-on. Other EHRs quoted per system.
Not in
Patient contact by YMSL in any form.
Filing, appearing, or signing by YMSL.
Contingency compensation or debt assignment to YMSL.
Legal advice or case strategy.
Automatic sending of any letter or automatic submission of any filing.
Credit reporting.
Debtor-examination attendance or skip tracing by YMSL.
Any use of PHI beyond balance, dates, address, and account-matching fields.
COSTS OF THE SMALL-CLAIMS PROCESS (paid by each practice to the court and servers)
Filing fee, up to $1,000: $66
Filing fee, $1,000.01 to $2,500: $86
Filing fee, $2,500.01 to $5,000: $106
Filing fee, $5,000.01 to $7,500: $146
Filing fee, $7,500.01 to $10,000: $196
E-file: $2.50 per filing. E-file and serve: $5.50.
Constable service: about $17 plus $2 per mile, four copies of the complaint.
Private process server, if used: about $75 to $100.
Appeal, if pursued: $97 filing fee plus $250 cost bond.
Source: Las Vegas Justice Court fee schedule effective 2024-02-08; Civil Law Self-Help Center.
Practices to approach: same court as Westwood
Westwood (4974 S Rainbow Blvd, Ste 100, 89118) is in Las Vegas Township. Every practice below shares Las Vegas Justice Court, its clerk, its forms, and its eFileNV instance. Addresses and phones from each practice's own website. None contacted.
The Art of Braces, 5980 S Durango Dr Ste 124, 89113, (702) 800-4698
Orthobar, 6425 S Durango Dr Ste 120, 89113, (702) 757-5355
Saxe Orthodontics, 3555 S Town Center Dr Ste 104, 89135, (702) 541-7070
Las Vegas Braces, 4240 E Charleston Blvd, 89104, (702) 452-2267
Las Vegas Braces, 8710 W Charleston Blvd Ste 150, 89117, (702) 256-7846
Cosmetic dermatology and med spa
Vivida Dermatology Med Spa, 6460 Medical Center St #200, 89148, 702-255-6647
Las Vegas Dermatology, 653 N Town Center Dr #414, 89144, (702) 456-3120
The Skin Docs, 2860 E Desert Inn Rd, 89121, 702-551-9487
Thomas Dermatology, 9097 W Post Rd Ste 100, 89148, 702-430-5333 (also Centennial Hills, Summerlin, and Cimarron locations)
Signature Plastic Surgery & Dermatology, 6930 S Cimarron Rd Ste 100, 89113, 702-684-5502
Oral surgery and implants
Canyon Oral & Facial Surgery, 6200 N Durango Dr Ste 100, 89149
Plastic surgery
Jeffrey J. Roth, MD, 6140 S Fort Apache Rd #100, 89148, (702) 450-0777
Stephen M. Miller, MD, 8435 S Eastern Ave, 89123, 702-369-1001
Vegas Plastic Surgery Institute, 341 N Buffalo Dr Ste B, 89145, (702) 727-8500
Smith Plastic Surgery Institute, 7650 W Sahara Ave, 89117, 702-838-2455
SurgiSpa, 8285 W Arby Ave #275, 89113, (702) 734-8100
Bariatric surgery
Las Vegas Bariatrics, 6930 S Cimarron Rd Ste 220, 89113, (702) 747-8328
Strive Surgery, 653 N Town Center Dr Ste 510, 89144, (702) 448-5578
Fertility
Red Rock Fertility Center, 9120 W Russell Rd Ste 200, 89148
Pain management
Innovative Pain Care Center, 9920 W Cheyenne Ave #110, 89129, (702) 684-7246 (also Southwest and Rancho locations)
Las Vegas Spine & Pain Center, 3270 N Buffalo Dr, 89129, 702-676-2000 (also Flamingo and Spring Valley locations)
Ophthalmology, same township locations
Shepherd Eye Center: Centennial Hills, Pecos-McLeod, Southwest, Summerlin (Henderson location files in Henderson JC)
Center For Sight: Peak Drive, Craig Road, Maryland Pkwy (Henderson and Pahrump locations file elsewhere)
Order of approach: orthodontics, cosmetic dermatology, and oral surgery first (working-age patients, balances that age through payment plans and staged billing). Pain management last (Medicare-disability and Medicaid patient mix).
Why these practice types
A qualifying balance needs four things at once: $500 to $10,000 per patient, a reason it sits unpaid past 120 days, a practice that owns the receivable, and a patient with wages or a bank account a judgment can reach.
Orthodontics: 18 to 24 month in-house payment plans default mid-course; the insurance orthodontic lifetime maximum ($1,000 to $1,500) runs out before treatment ends. Remaining balances $1,000 to $3,000 (estimate). Parents are employed; wages are garnishable.
Oral surgery and implants: extraction and graft adjudicate through insurance first; the implant crown posts months later as patient responsibility. Balances $2,000 to $6,000 (estimate). Working-age patients, independently owned practices.
Cosmetic dermatology and med spa: prepaid packages and memberships run on a card on file; when it declines mid-series the remaining sessions are often completed before the gap is chased. Balances $500 to $2,000 (estimate). Discretionary spend selects for banked, employed patients.
Plastic surgery: base fee is usually collected before surgery; what ages is revision and complication billing and financing declined at time of service. Balances $2,000 to $10,000 (estimate); full-procedure fees can exceed the cap.
Ophthalmology: premium IOL upgrade (toric, multifocal, EDOF) bills as patient responsibility separately from the Medicare-paid base cataract, $1,000 to $3,500 per eye (estimate). Patients are Medicare-age, so collection leans on bank levy and the settlement pressure of a filed claim more than wage garnishment.
Fertility and bariatric: single-episode balances usually exceed the $10,000 cap. Fit only where charges are itemized into separate invoices.
Pain management: deductible exposure on procedures produces $500 to $2,000 balances (estimate), and the patient mix skews Medicare-disability and Medicaid, which limits what a judgment collects.
Under the floor: chiropractic, physical therapy, urgent care, general dermatology, optometry, and CPAP supply balances usually sit under $500 per patient, or are collected at the point of service, or belong to a network or DME supplier.
Sourced figures: 2025 HDHP minimum deductible $1,650 self-only and $3,300 family, maximum out-of-pocket $8,300 and $16,600 (IRS Pub. 969); average single-coverage deductible $1,787 in 2024 (KFF). Every dollar range marked (estimate) is unsourced.
What YMSL sets up for each practice
Entity name: looked up on the Nevada Secretary of State record (SilverFlume) and placed on every template. Practice confirms it matches.
Authorization letter: drafted under NRS 73.012 naming the practice's designated employee, on practice letterhead.
Payment page: created on the practice's own merchant account (Stripe, Square, or the practice's existing processor). Money routes to the practice.
Intake addendum: employer and bank fields as a one-page insert for the practice's existing intake form.
eFileNV registration: walked through with the practice's office manager on one call. The account is in the practice's name.
BAA: drafted and sent for signature before any account data moves.
Eligible-accounts list: built from one AR aging export out of the practice's practice-management system. Eligibility, statute of limitations, and exclusion screening run in YMSL software. The practice reviews the result.
What the practice provides
One AR aging export from its practice-management system.
One named employee to sign complaints and appear at hearings.
Merchant account login, or a new account under the practice's name.
eFileNV login, created on the setup call.
A signature on the BAA.
Review and approval of the eligible-accounts list, the letters, and the packets. Staff sign, mail, click file, and appear.
Program defaults to approve
Minimum balance to flag: $500.
Minimum age: 120 days.
60-day pre-suit letter before filing.
Exclude accounts already placed with a collection agency.
Exclude accounts with a pending insurance claim.
Hardship or charity screen before filing; each practice names who decides.
Venue beyond Las Vegas Township: file where the patient moved, or exclude those defendants for now.
Pursue wage garnishment and bank levy after judgment.
Approve the core court workflow.
Approve the EHR add-on as an option per practice.
Cold email to a same-court practice
Subject options
What is sitting in your AR past 120 days
Your staff can file small claims. We do the setup.
$ total recovered by one Las Vegas practice's own staff
Hi [First name],
[specific fact from their site]
Westwood Eye has recovered $ total across n small-claims cases filed by its own staff, median recovery $ per case, at $66 to $86 in filing fees per case.
Nevada lets your own employee file and appear in small claims for the practice (NRS 73.012). Filing costs $66 to $196 per case. A collection agency keeps 30 to 50 percent of what it recovers; a practice that files its own claims keeps all of it.
We do the setup. You send us one AR aging export. We screen it for eligible accounts and statute of limitations, pull your entity name from the Secretary of State, draft the demand letters and filing packets, set up a payment page on your own merchant account, and walk your office manager through eFileNV on one call. Your staff review, sign, mail, and click file. Several practices in Las Vegas Township run on the same calendar, so letters and filings go out together.